Document of Record (DOR)

Overview

Oracle introduced documents of record in R12 HRMS RUP 1. The Documents of Record offers greater functionality than the attachments functionality, The standard attachment functionality does not allow users to search document which is major highlight of DOR. Documents of Record (Oracle EBS R12) allows the user to create new, update existing, view and search ‘Documents of Record’ for a person. The prominent features of this functionality are as below

• An Employee can maintain the Document (Resume, Contract, Visa, Passport, Birth Certificate etc..) through Employee Self Service
• Manager can also maintain DOR for subordinates using Self Service
• HR can maintain DOR for all Employees – Search in mass or Upload for one person
• Search by document category, subcategory, documents of record, expires after, expiration before, or verification status
• Complex approvals can be set using AME or Supervisor verification of documents can be setup
• Security can be maintained at responsibility level by information types security
• Certain Document Types e.g. ‘Resume’ or ‘Contract’ can be restricted at responsibility level
• Allow to store extra information and add Descriptive FlexFields

DOR Create Page

Now Click ‘Create Document of Record’ Button,

Functional Setup

Enable ‘Register the Program’

Navigation: System Administrator>>Security>>Responsibility>>Request Add ‘Register Extra Information Type (EITs)’ in Request Group

Create Category

Query DOCUMENT_CATEGORY (F11, CtrlF11)
Add a Code: HR_INFO
Add Meaning: HR Information
Save

Create Sub Category

Navigation: Other Definitions > User Types and Statuses

Query DOCUMENT_CATEGORY (F11, CtrlF11)
In the “System Type” field, Query the new CATEGORY using the LOV
Enter SUBCATEGORY by populating “Description” and “Code” fields
System Type: Passport Information
Description: Enter desired Subcategory

Create Sub Category

Register Document Types (EITs)

Navigation: UAE HRMS Manager>> Processes and Reports > Submit Processes and Reports > Register Document Types (EITs)

Enter the parameters as below,

Submit the request.

Add Information Type Security

Navigation: Security > Information Types Security

Search for responsibility and add Information type, Document Type will be your information type, Using EIT security model any Document type can be restricted to any particular responsibility.

Enable AME in DOR Function

System Administrator>>Application>>Function>>Form

Form Function

Create a function as ‘XX_HR_DOR_SS’ set function parameter on Form tab, Please note Parameter used will enable AME in DOR page which will allow you to setup complex approval on the other hand it will disable Supervisor Verification feature,

Add DOR in Employee Self Service Menu

System Administrator>>Application>>Function

Search for Employee Self Service Menu , Add ‘XX_HR_DOR_SS’, Clear the cache or preferably bounce Apache and check DOR functionality from respective User login.

Function	XX_HR_DOR_SS
User Function Name	XX Documents of Record
Description	Documents of Record for a person
Type	SSWA jsp function
Parameter	pItemType=HRSSA&pAMETranType=SSHRMS&pAMEAppId=800&pProcessName=PER_DOR_JSP_PRC&pFromMenu=Y&pApprovalMode=YD&OAFunc=HR_DOR_SS&pCalledFrom=TDIC_HR_DOR_SS
Web HTML	OA.jsp?page=/oracle/apps/per/dor/webui/DocsOfRecordForPersonPG&akRegionApplicationId=800

Source : here